Busy is not the same as profitable.

Nabu Financials is profitability software for med spas and aesthetic clinics. It connects to the booking system you already use and adds the cost of delivering each treatment, so you can see what you keep by service, provider, room, device and membership. It has four dashboards: Financials, Profitability, Cost Center and Forecasting, all built on one set of definitions.

Contribution margin is what a sale leaves after the costs that only exist because it happened: product, commission and card fees. Net profit is what remains after the costs you owe whether anyone books or not, such as base payroll, rent and equipment. Contribution tells you whether one more booking helps. Net profit tells you whether the month worked. A med spa often runs contribution around 70% while net profit sits far lower.

Divide your fixed costs by your contribution margin. If you carry $130,000 a month in committed cost and keep 70 cents of every revenue dollar after delivery costs, you need about $186,000 of revenue to break even. Dividing total cost by average ticket gives the wrong answer, because every extra appointment brings its own variable cost with it.

Total payroll commonly runs between 30% and 40% of revenue at an aesthetics practice, with provider compensation alone around 25% to 35%. These are directional industry ranges, not rules. An injectable-heavy clinic will look different from a laser-heavy one, so compare against your own targets as well as the band.

Compare what the laser's treatments leave after product, commission and fees against what the device costs you each month in lease and maintenance. If that contribution covers the lease several times over, it is earning its place. If it barely covers it, the treatment can look profitable on every ticket while the machine quietly loses money. Nabu shows each device's contribution, its committed cost, and the result after both.

Not when they are sold. Selling a gift card brings in cash along with an obligation to deliver a service later, so it is a liability until someone redeems it. Nabu counts it as revenue on redemption and shows the unredeemed balance separately, which is why cash collected and revenue earned can differ in the same month.

Beyond revenue, track contribution margin by service, provider utilization, revenue per provider hour, fixed cost as a share of revenue, and break-even. The American Med Spa Association points to capacity percentage as a core measure, with 75% to 80% as its benchmark. The point of each is the same: separate a busy schedule from a profitable one.

No. Keep Zenoti, Boulevard, Mangomint, Vagaro or whatever you run today. Nabu reads your appointments, invoices and payments from it, by API, CSV or manual entry, and adds the cost layer your booking system does not hold. Your front desk keeps working exactly as it does now.

Nabu reports the operating economics of a location, while an accountant's statement also covers items like depreciation, income tax and interest classification. Loan principal and owner distributions sit outside profit in Nabu by design, and appear in the cash view instead. Both are correct; they answer different questions.

Yes. Nabu's Solo Founder plan is free for a solo provider at one location, with full access to Nabu Financials and no credit card. Clinics with more providers or locations use Clinic Financials at $79 a month billed yearly, or $99 month to month, with additional locations at $49 a month.