Products & Supplies
Enter the injectables, skincare and disposables used in your services, plus retail products, so material cost lands in service profitability.
What are products and supplies?
Products and supplies are the physical items that go into delivering your services — and the products you sell directly to clients. In an aesthetic clinic, this typically includes:
- Injectables — Botox units, dermal filler syringes (Juvederm, Restylane, Sculptra, etc.), Kybella vials
- Skincare products used in treatments — serums, peeling solutions, masks, growth factors used during facials
- Disposables — gloves, gauze, prep pads, cotton rounds, syringes, needles, blades
- Retail products you sell — take-home skincare, sunscreen, post-treatment kits
Both types belong in this section, but for different reasons. Consumables used in services feed directly into each service's cost calculation. Retail products appear in sales reporting as product revenue.
Why this section comes after People & Payroll
The full cost of a service is: labor + supplies + equipment + overhead. You need your provider rates set up (People & Payroll) before services, and supplies set up before services too — because in the Services section, you'll map specific supply quantities to each service. Nabu needs to know what a syringe of Juvederm costs before you can tell it that a lip filler uses one.
Fields
| Field | What to enter |
|---|---|
| Product name | A specific, recognizable name. "Juvederm Ultra XC 1ml syringe" is better than "filler." |
| Category | Injectable, Skincare, Disposable, Retail, or Other |
| Supplier | Where you buy it (e.g., Allergan, SkinCeuticals, your local distributor) |
| Purchase cost | What you pay for one purchase: one vial, one box, one bottle. |
| Usage unit | What you count when you use it: unit, mL, syringe, vial, piece, cartridge or gram. |
| Contents per purchase | How many usage units one purchase holds: 100 for a 100-unit vial, 100 for a box of 100 gloves. Leave it blank if you buy it one usage unit at a time. Nabu shows the cost per unit used: $12 for 100 gloves is $0.12 a piece. |
| Notes | Optional — anything useful (lot number format, storage notes, supplier contact) |
How supplies connect to services
Entering supplies here is only half of it. In the Services section, each service's Consumption says what one completed treatment uses. That's how Nabu knows a lip filler appointment uses 1 syringe of Juvederm Ultra XC (cost: $120) and that cost belongs to the service.
Until you set a service's consumption, its product cost shows as missing, never as $0.
Confirming this section
When you're done, click Mark as reviewed. If you don't use any consumables or supplies (unusual, but possible), you can mark this section as "Not applicable."
Common questions
Do I have to enter every supply? No. Focus on what's most costly and most used. Injectables and filler syringes should definitely be here — they can represent $100–$300+ per service. Disposables under $1 per use can be estimated or grouped (e.g., "Disposables per injection appointment" at $3 per use) rather than itemized individually.
What if I don't know my exact unit costs? Enter your best estimate. You can refine it later when you get your next supplier invoice. A rough number is far better than leaving it blank — it will still give you a useful cost picture.
What about supplies I buy in bulk? Divide the total purchase price by the number of units. If you bought 10 Juvederm syringes for $1,200, the unit cost is $120. Always think in per-unit terms here.
How do I enter toxin I buy by the vial but use by the unit? Enter the vial's price as the purchase cost, unit as the usage unit, and the units in the vial as the contents: a 100-unit vial bought for $600 is $6 a unit. Then, on the service, set the service unit to unit and add a requirement consumed per delivered service unit, 1 unit per unit. Nabu reads the units from each sale (20 units billed in a visit uses 20 units of product), so the cost follows the dose.
My service can use two vial sizes. Which one is counted? One, never both. Put both vials in the same requirement: they are alternatives, and Nabu counts the one the treatment actually used when it is recorded, otherwise the default you choose (shown as a configured default, not an actual). Products in separate requirements are each used, and add up.
Why does a service say its products need review? Several products were previously associated with the service, and Nabu needs you to confirm whether they are alternatives or are all consumed during the treatment. Open the service and either choose All are consumed separately, or select the ones that stand in for each other and choose Group selected as alternatives. Until then its product cost shows as missing, never as the products added together.
If I change a product's price, do past treatments change? No. A treatment's product cost is worked out once, when it is completed (or when you first configure a service it was missing), and kept. A new price applies to treatments after it.
Should I enter retail products if I don't track them by the unit? Yes, if you can estimate unit cost. Retail products affect your product revenue calculations. If you sell a $150 bottle of SkinCeuticals CE Ferulic and it cost you $75, Nabu can calculate your retail margin.
People & Payroll
Add providers and staff with their pay arrangement and hours so Nabu can cost labor correctly, keeping committed pay apart from variable pay.
Equipment
Add the treatment devices you lease or own with their monthly cost, so Nabu can allocate device expense to the services that actually use them.