Products & Supplies
Enter the consumables used in your services so Nabu can include material costs in service profitability calculations.
What are products and supplies?
Products and supplies are the physical items that go into delivering your services — and the products you sell directly to clients. In an aesthetic clinic, this typically includes:
- Injectables — Botox units, dermal filler syringes (Juvederm, Restylane, Sculptra, etc.), Kybella vials
- Skincare products used in treatments — serums, peeling solutions, masks, growth factors used during facials
- Disposables — gloves, gauze, prep pads, cotton rounds, syringes, needles, blades
- Retail products you sell — take-home skincare, sunscreen, post-treatment kits
Both types belong in this section, but for different reasons. Consumables used in services feed directly into each service's cost calculation. Retail products appear in sales reporting as product revenue.
Why this section comes after People & Payroll
The full cost of a service is: labor + supplies + equipment + overhead. You need your provider rates set up (People & Payroll) before services, and supplies set up before services too — because in the Services section, you'll map specific supply quantities to each service. Nabu needs to know what a syringe of Juvederm costs before you can tell it that a lip filler uses one.
Fields
| Field | What to enter |
|---|---|
| Product name | A specific, recognizable name. "Juvederm Ultra XC 1ml syringe" is better than "filler." |
| Category | Injectable, Skincare, Disposable, Retail, or Other |
| Supplier | Where you buy it (e.g., Allergan, SkinCeuticals, your local distributor) |
| Unit | How you measure it — vial, syringe, bottle, piece, ml, etc. |
| Unit cost | What you pay per unit. If you buy a box of 100 gloves for $12, the unit cost is $0.12. |
| Notes | Optional — anything useful (lot number format, storage notes, supplier contact) |
How supplies connect to services
Entering supplies here is only half of it. In the Services section, you'll assign specific supplies with quantities to each service. That's how Nabu knows a lip filler appointment uses 1 syringe of Juvederm Ultra XC (cost: $120) and that cost belongs to the service.
Until you link supplies to services, they sit here but don't affect any calculations.
Confirming this section
When you're done, click Mark as reviewed. If you don't use any consumables or supplies (unusual, but possible), you can mark this section as "Not applicable."
Common questions
Do I have to enter every supply? No. Focus on what's most costly and most used. Injectables and filler syringes should definitely be here — they can represent $100–$300+ per service. Disposables under $1 per use can be estimated or grouped (e.g., "Disposables per injection appointment" at $3 per use) rather than itemized individually.
What if I don't know my exact unit costs? Enter your best estimate. You can refine it later when you get your next supplier invoice. A rough number is far better than leaving it blank — it will still give you a useful cost picture.
What about supplies I buy in bulk? Divide the total purchase price by the number of units. If you bought 10 Juvederm syringes for $1,200, the unit cost is $120. Always think in per-unit terms here.
Should I enter retail products if I don't track them by the unit? Yes, if you can estimate unit cost. Retail products affect your product revenue calculations. If you sell a $150 bottle of SkinCeuticals CE Ferulic and it cost you $75, Nabu can calculate your retail margin.